| John Towns / Invitation from Danny Powell | |
| Title: | THG meeting w/campus | |
| Location: | 212 Tech Plaza | |
| Guests: | John Melchi, Amber Moore, Judy Olson, Danny Powell, Mike Rudzinski and John Towns | |
| Schedule: | Tuesday, September 25, 2007 1:30 PM to 2:30 PM | |
| Agenda: |
From: Crook, Natalie Sent: Tuesday, September 18, 2007 9:47 AM To: 'Beth McKown' Cc: Delanty, Thomas W; dpowell@uiuc.edu; Mcentire, John Taylor; Schleef, Elizabeth (UIUC Admin); Rudzinski, Michael C Subject: RE: NCSA/THG Beth, I am confirming the meeting to be held in Purchasing on Tuesday September 25th from 1:30-2:30. Please indicate who from NCSA will be attending. The following topics will be discussed: What is the time period for the quotes- do they cover a fiscal period? The duration of the quote will determine whether either or both of these transactions has to go to the BOT for approval. Additionally, are there renewal provisions in any of the quotes and if so, what happens to the costs for each of the available renewal periods? Are the development services related to the same software that is being licensed and maintained? On the software licensing and maintenance, we would expect that there would be a licensing agreement and we will need a copy of the pertinent agreement. If there is no such standard agreement available from THG, then one will need to be developed outlining the terms. Any new software licensing agreement will need to be consistent with the terms provided in the agreement that transferred the copyright of HDF software to THG. University policies and procedures, bid limits, sole source requirements and Board of Trustees threshold Please have everyone bring all relevent paperwork and their calendars to set additional meetings which will probably be necessary. Thank you, Natalie Date: Mon, 17 Sep 2007 11:30:16 -0500 To: Beth McKown <bmckown@ncsa.uiuc.edu> From: Amber Moore <amber@ncsa.uiuc.edu> Subject: Re: Schedule meeting re: THG Hi Beth, Please see John's availability below in BLUE At 11:23 AM 9/13/2007, you wrote: Hi Everyone, Natalie Crook, UI Purchasing, has talked with Danny Powell about THG and now a meeting needs to be scheduled with campus. Danny would like to have an internal NCSA meeting before the campus meeting. Below are suggested dates for both meetings. If you can adjust your schedule to make these meetings work it would be very much appreciated. NCSA internal meeting Monday, September 17 at 11am Thursday, September 20 between 10-12 or 3:00-4:00 Campus meeting Monday, September 24 1:00-2:00 (PREFERRED) Tuesday, September 25 11:00-12 or 1:00-2:30p Wednesday, September 26 between 2:30-4:00 If you could reply soonest, that will help get the meetings scheduled. thanks, Beth ************************ Subject: RE: NCSA/THG Date: Thu, 13 Sep 2007 09:31:45 -0500 From: "Crook, Natalie" <nmoore@uillinois.edu> To: "Mckown, Beth E" <bmckown1@uiuc.edu> Cc: "Delanty, Thomas W" <tdelanty@oba.uiuc.edu>, <dpowell@uiuc.edu>, "Mcentire, John Taylor" <jmcentir@uiuc.edu> Beth, I spoke to Danny yesterday in regards to setting up a meeting between NCSA, Purchasing, THG and OTM. Danny stated that the attendees for NCSA should be John Towns, Mike Rudzinski and either John Melchi or Danny. Would you please send me a couple of dates and times that all of the above are available to meet either next week or the following? I will then coordinate with Mike and Anne at THG and John McEntire at OTM to set up the meeting, which will be held in Purchasing. Thank you, Natalie Natalie R. Crook Purchasing Officer III OBFS Purchasing (MC-364) 616 E. Green Suite 212 Champaign, IL 61820-5752 217-333-3587 ph 217-239-6867 fax nmoore@uillinois.edu -----Original Message----- From: Delanty, Thomas W Sent: Tuesday, September 11, 2007 1:31 PM To: Mckown, Beth E Cc: Crook, Natalie Subject: FW: NCSA/THG Beth, Here is the message that I sent to Danny. I will be in meetings most of tomorrow so if I cannot touch base with Danny today he can call Natalie at 333-3587. Thanks, Tom -----Original Message----- From: Delanty, Thomas W Sent: Tuesday, September 11, 2007 12:50 PM To: Danny Powell Cc: Crook, Natalie; Mcentire, John Taylor Subject: FW: NCSA/THG Danny, I will be giving you a call on this issue after lunch. Tom Delanty -----Original Message----- From: Crook, Natalie Sent: Monday, September 10, 2007 1:05 PM To: Delanty, Thomas W Subject: NCSA/THG Tom, Did you get a chance to speak to Danny Powell about this? Thanks, Natalie Natalie R. Crook Purchasing Officer III OBFS Purchasing (MC-364) 616 E. Green Suite 212 Champaign, IL 61820-5752 217-333-3587 ph 217-239-6867 fax nmoore@uillinois.edu -----Original Message----- From: McEntire, John Taylor [ mailto:jmcentir@ad.uiuc.edu] Sent: Monday, September 10, 2007 12:23 PM To: Anne Jennings Cc: Crook, Natalie; Mike Rudzinski; jmelchi@ncsa.uiuc.edu Subject: RE: FW: Purchase Orders Status Anne: Thanks for your communication on Thursday. I have been working with Purchasing to get all necessary groups involved in this next meeting. As you pointed out, OTM's part in all of this is really minor - making sure that IP terms follow our existing IP agreement with THG and any software service agreement related to new contracts between THG and NCSA. However, we need something to review and therefore need NCSA's attendence at the meeting. I spoke with Purchasing on Friday and they are contacting NCSA. As you may know, NCSA has had spend a lot of their attention and energy on the NSF Petascale Track 1 which made things a bit crazy for them. Now that they won the award, I assume they should be able to provide more focused attention to this. Purchasing and OTM can not do this without the vital basic input from NCSA. I will let you know if Purchasing was able to get someone from NCSA to the meeting time tomorrow or if it will have to be another day. Thanks for your patience. John John McEntire, MBA Office of Technology Management (217) 333-3715 -----Original Message----- From: Anne Jennings [ mailto:annej@hdfgroup.org] Sent: Monday, September 10, 2007 9:47 AM To: 'Jennings, Anne'; McEntire, John Taylor Subject: RE: FW: Purchase Orders Status Hi John - Just wanted to confirm if we were meeting tomorrow morning at 10:30. Just let me know. If tomorrow doesn't work I can meet this Thursday (9/13) morning or afternoon. ~AJ .... Anne M. Jennings The HDF Group (THG) annej@hdfgroup.org www.hdfgroup.org ph: 217.265.7838 fax: 217.333.9049 This message and any attached files are for the designated recipient only and may contain information that is proprietary, privileged, confidential, and/or exempt from disclosure under applicable law. If you have received it in error, please notify the sender immediately and delete the original. Any other use of the email by you is prohibited. -----Original Message----- From: Jennings, Anne [ mailto:annej@hdfgroup.org] Sent: Thursday, September 06, 2007 4:37 PM To: 'McEntire, John Taylor' Subject: RE: FW: Purchase Orders Status That works great for me. Does 10 work for you or would 10:15/10:30 be better? Getting the purchasing folks involved would be great too. If you can do the invite (I wouldn't know who to ask) I can come to your office (or purchasing location) to meet in person. Given your comment about vendor vs. University, I guess I'm confused as to why OTM would be burdened with this. Is it just to "introduce" purchasing to us, and then let us get on with the work? You have wonderful knowledge and insight, but I really hate to misuse your time. As always, thanks John. Anne -----Original Message----- From: McEntire, John Taylor [ mailto:jmcentir@ad.uiuc.edu] Sent: Thursday, September 06, 2007 4:24 PM To: Jennings, Anne Subject: [!! SPAM] RE: FW: Purchase Orders Status Anne: I can meet after 10:00 on Tuesday. What works for you? I think we should also see if purchasing can be involved because they will be the ones to actually draft any agreement because it is service provided by a so-called vendor into the University and not from the University which is what OTM handles. Regards, John John McEntire, MBA Office of Technology Management (217) 333-3715 ________________________________ From: Jennings, Anne [ mailto:annej@hdfgroup.org] Sent: Thursday, September 06, 2007 2:52 PM To: McEntire, John Taylor Subject: FW: Purchase Orders Status Hi John - I just received this from Mike Rudzinski. I'm sorry if I somehow missed your e-mail or voice mail about this (I doubled checked and the cyberspace gremlins must have taken them because I couldn't find them). Would you be available next Tuesday morning, 9/11 for a telecom about getting this done? I'd offer to meet sooner but I'm on a reduced schedule now and am in the office on Tuesdays and Thursdays. Since there may be some technical issues with my e-mail, I'll call to make sure you received this note. Thanks John. Anne ________________________________ From: Mike Rudzinski [ mailto:mike@ncsa.uiuc.edu] Sent: Thursday, September 06, 2007 11:31 AM To: Anne Jennings Subject: [!! SPAM] Fwd: Re: FW: Purchase Orders Status Anne, Have you spoken with John McEntirer about creating a software service level agreement? I had asked John to work with you regarding this-Purchasing said one was required for the software maintenance. They need that to proceed with the PO. Mike P.S. I missed you message earlier this week. John forwarded me yours. |
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